Special Program Assistant to the Executive
Director
Organisational Profile
Founded
in 2000, CREA is a feminist human rights organisation based in New Delhi,
India. It is one of the few international women's rights organisations based in
the global South, led by Southern feminists, which works at the grassroots,
national, regional, and international levels. Together with partners from a
diverse range of human rights movements and networks, CREA works to advance the
rights of women and girls, and the sexual and reproductive freedoms of all
people. CREA advocates for positive social change through national and
international fora, and provides training and learning opportunities to global
activists and leaders through its Institutes.
Position Summary
Reporting
directly to the Executive Director, the Special Assistant to the Executive
Director provides executive support in a one-on-one working relationship. The
Senior Coordinator, Executive Projects organises and coordinates executive
outreach and external relations efforts, and manages special projects that are
led by the Executive Director. She/he must be creative and enjoy working within
a small, entrepreneurial environment that is mission-driven, results-driven and
community oriented. The ideal individual will have the ability to exercise good
judgment in a variety of situations, with strong written and verbal
communication skills in English, exceptional administrative and organisational
skills, and the ability to maintain a realistic balance among multiple
priorities. She will have the ability to work independently on projects, from
conception to completion, and must be able to work under pressure at times to
handle a wide variety of activities and confidential matters with discretion.
Scope and Responsibilities
Executive
Support
- Provides
leadership to build and maintain relationships between the ED and key external
stakeholders that are crucial to the success of the organisation.
- Hands-on
management of a variety of special projects for the ED, some of which may have
organisational impact, ensuring deliverables and timelines are met.
- Researches,
prioritises, and follows up on incoming issues and concerns addressed to the
ED, and determines appropriate course of action, referral, or response.
- Works
closely and effectively with the ED to keep her well informed of upcoming
commitments and responsibilities, following up appropriately. Acts as a
"barometer," having a sense for the issues taking place in the
environment and keeping the ED updated.
- Drafts
correspondence, assists the ED with writing/editing new programme
documentation, prepares presentations/documents to support the ED’s
participation in panels and meetings, and other related tasks that facilitate
the ED's ability to effectively lead the organisation.
Senior
Management Liaison
· Provides
a bridge for smooth communication between the ED’s office and internal
departments; demonstrating leadership to maintain credibility, trust and
support with senior management.
·
Participates
as an adjunct member of the Executive Team.
Communications,
Partnerships and Outreach
- Edits
and completes first drafts for written communications to external stakeholders.
- Works
with the Communication & outreach teams to coordinate the ED's outreach
activities.
- Follows
up on contacts made by the ED and supports the cultivation of on-going
relationships.
- Communicates
directly, and on behalf of the ED, with donors on matters related to ED's
programmatic initiatives, including writing acknowledgement letters from the ED
to donors.
Qualifications and Experience
- Strong
organisational skills that reflect ability to perform and prioritise
multiple/conflicting tasks, excellent attention to detail, and ability to follow-through
to successful completion, often with deadline pressures.
- Very
strong interpersonal skills and the ability to build relationships with
stakeholders, including staff, board members, external partners and donors.
- Expert-level
written and verbal communication skills in English.
- Demonstrated
proactive approaches to problem solving with strong decision-making capability.
- Highly
resourceful team player, with the ability to also be extremely effective
independently.
- Proven
ability to handle confidential information with discretion, be adaptable to
various competing demands, and demonstrate the highest level of customer/client
service and response.
- Demonstrated
ability to achieve high performance goals and meet deadlines in a fast paced
environment.
- Forward-looking
thinker, who actively seeks opportunities and proposes solutions.
Education
and Experience Requirements
- Bachelor's
degree required.Strong
work tenure: 5-7 years of experience supporting C-Level Executives, preferably
in a non-profit organisation.
- Experience
and interest in internal and external communications, partnership development,
and fundraising.
- Have
an understanding of issues relating to women's rights and the sexual and
reproductive rights of all people, and a commitment to advancing these rights.
- Proficient
in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and
Social Media web platforms.
CREA
promotes pluralism and equal opportunity and is committed to diversity in its
staffing and to the maintenance of an environment free of discriminatory
employment practices. CREA’s policy is to provide equal employment opportunity
to all individuals. No individual shall be discriminated against because of his
or her actual or perceived age, caste, class, disability, marital status,
religion or sexual orientation. Compensation will be based on experience and
internal equity. A generous benefit package is included.
Please
send a cover letter, stating your interest and why you are an excellent
candidate for this position, along with your CV to jobs@creaworld.org andcbhatia@creaworld.org by 15
December 2015.
Please include in the subject line the name of the position you are applying
for. You may also send your cover letter and CV by mail to:
CREA
(Creating Resources for Empowerment in Action)
7
Jangpura B, Mathura Road,
New
Delhi 110014.
Senior
Coordinator, Resource Development, Proposals and Acquisitions
Scope and Responsibilities
· In
coordination with the Director, Resource Development and relevant programme
staff and consultants, lead the development of funding proposals for major
institutional and development donors in response to donor RFPs.
·
Review
proposal requirements, communicate requirements and deadlines to relevant
staff/consultants, write and/or edit proposal content, coordinate timely
receipt of proposal inputs from all stakeholders, and ensure completion of
proposal by the deadline.
· Manage
development and delivery of all institutional donor reports, and submit all
donor reports.
· Track
proposal and report submission and status (hard copy and using our donor
management software), update staus as required, and ensure accuracy of
fundraising reports and donor analysis.
· Manage
ongoing communication with institutional donors, and build strong relationships
with current and new donors.
· Identify
potential new donors, including prospect research and developing concept notes.
·
Provide
support for Executive Director and other senior staff members’ meetings with
major donors; and assist in the coordination of donor meetings, and preparation
of necessary support materials.
Qualifications and Experience
- Post-secondary
graduate in the fields of social science, human rights, international
development, business, or other relevant field.
- Have
5-7 years of experience in resource development and/or external communications;
preference will be given to people with solid fundraising experience,
especially those with experience securing funding from large institutional
donors.
- Be
able to coordinate complex proposal submissions, work collaboratively with a
variety of stakeholders, and work under pressure to ensure deadlines are met.
- Have
an understanding of issues relating to women's rights and the sexual and
reproductive rights of all people, and a commitment to advancing these rights.
- Be
an excellent writer in English and be able to communicate well with both
internal and external audiences.
- Be
detail oriented and thorough, with an ability to self-motivate and produce
high-quality work.
- Be
committed to ongoing professional learning and sharing knowledge with CREA
staff.
- Be
proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
Coordinator,
Resource Development, Online, Events & Corporate Collaboration
Scope and Responsibilities
- In
coordination with the Director, Resource Development, explore and develop
fundraising opportunities with the private sector, including individual donors,
Indian and global corporations and corporate foundations, and special events.
- Raise
funds from individual donors through online donation portals, social media, and
crowd sourcing platforms, and help grow and develop CREA’s pool of individual
donors.
- In
coordination with the Director, Resource Development and other relevant staff
and consultants, prepare funding proposals and reports for private sector
donors.
- Raise
funds and support the smooth implementation of special events that CREA either
leads or participates in.
- Support
ongoing communication with private sector donors, and build strong
relationships with current and new donors.
- Manage
corporate and individual donor records (hard copy and using our donor
management software) and keep up to date information on donors, including
contact points, action items and proposal/reporting deadlines.
- Assist,
as needed, with development of major funding bids for institutional donors, and
in the coordination of donor meetings, and preparation of necessary support
materials.
- Liaise
with key programme staff.
Qualifications and Experience
- Post-secondary
gradute in the fields of social science, human rights, international
development, business, or other relevant field.
- Have
3-5 years of experience in resource development, marketing, communications,
and/or other relevent fields; preference will be given to people with solid
fundraising experience, particularly those who can demonstrate experience with
the private sector.
- Have
an understanding of issues relating to women's rights and the sexual and
reproductive rights of all people, and a commitment to advancing these rights.
- Be
an excellent writer in English and be able to communicate well with both
internal and external audiences.
- Be
detail oriented and thorough, with an ability to self-motivate and produce
high-quality work.
- Be
committed to ongoing professional learning and sharing knowledge with CREA
staff.
- Be
proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and
scial media platforms.
Accounts
Officer
Scope
and Responsibilities
The
Accounts Officer should be a dynamic person who assists the Manager, Finance
and Administration in finance and operations-related activities, purchasing
office equipment, and supporting the overall management of the financial
operations of CREA, in accordance with CREA's strategic vision, mission, and
goals. Working closely with the Director, Finance and Administration (DFA) and
the Manager, Finance and Administration, the Coordinator, Accounts will
implement and maintain systems to ensure strong financial controls and smooth
financial operations, and has directed responsible for the following tasks:
- Perform accounting procedures to ensure effective operations of
the office in accordance with CREA’s standard practices.
- Vouching of expenses to correct accounts through Tally for FCRA
and Non FCRA Accounts.
- Prepare monthly Bank Reconciliation Statement.
- Assist in preparing quarterly and annual TDS return to Income Tax
department and issue TDS certificates.
- Assist in making payment of all expenses and keep track of any
advances.
- Liaise with AMC agencies on issues related to telephone, internet
and office equipment, to ensure that all bills are paid on time and maintenance
contracts are updated.
- Maintain consultancy and employment contracts.
- Maintain office fixed assets record.
- Prepare purchase orders – printing, equipment request etc.
- Administrative support for workshops/ meetings and reimbursement
to participants against expenses.
·
Other than the above tasks, Accounts Officer may be called upon to
do other accounting work if the need arises.
Qualifications
and Experience
- An ideal
candidate should have the following qualities.
- 3-5 years experience in nonprofit accounting and grants
management.
- Bachelor’s degree required; advanced degree in a business-related
field preferred.
- Trustworthiness and good interpersonal and communications skills.
- Impeccable attention to detail.
- A foundation in nonprofit accounting.
- High energy level, flexibility and willingness to work beyond
office hours.
- Experienced user of Tally, Excel and Power Point.
- Proven ability to work collaboratively in a team environment.
- Demonstrated ability to communicate effectively at all levels and
to build and maintain strong internal and external customer relationships.
